canonical: https://jentic.com/apis/smarttask.io/smarttask

# SmartTask API

SmartTask is an online work management software for teams to track and manage their processes. The API exposes 10 endpoints secured with bearer authentication.

## For AI agents

Programmatically fetch organizations, create a task. Covers 10 operations with bearer authentication.

## Scope

Does not handle payments, communications, or crm - use for productivity only.

## Capabilities

- Fetch Organizations
- Create a Task
- Complete Task
- Search Projects
- Subscribe to New Task in Project

## Use cases

### Productivity Operations

Use the SmartTask API to perform productivity operations programmatically. The API provides 10 endpoints covering core functionality including fetch organizations, create a task, complete task.

Example prompt: Call GET /v{api_version}/organization/list to fetch organizations

### Automated Organizations Management

Automate organizations operations by combining multiple SmartTask API endpoints. Agents can create a task and then complete task in a single workflow.

Example prompt: Call POST /v{api_version}/task/create-task/{organization_id} to create a task, then verify the result

### AI Agent Integration via Jentic

AI agents discover and call SmartTask API endpoints through Jentic without managing credentials directly. An agent searches for the required operation by intent, receives the matching endpoint schema, and executes the call with Jentic-managed authentication. This eliminates the need to read API documentation or handle bearer tokens manually.

Example prompt: Search Jentic for 'fetch organizations', load the operation schema, and execute with Jentic-managed credentials

## Key endpoints

| Method | Path | Description |
| --- | --- | --- |
| GET | `/v{api_version}/organization/list` | Fetch Organizations |
| POST | `/v{api_version}/task/create-task/{organization_id}` | Create a Task |
| PUT | `/v{api_version}/task/update-status/{organization_id}/{record_id}/{status}` | Complete Task |
| POST | `/v{api_version}/project/list/{organization_id}/{archive_flag}` | Search Projects |
| POST | `/v{api_version}/contact/create/{organization_id}` | Create Contact |
| POST | `/v1.0/organization-user/filter-users/{organization_id}` | Search Users |
| POST | `/v{api_version}/webhook/subscribe/{app_name}` | Subscribe to New Task in Project |
| DELETE | `/v{api_version}/webhook/unsubscribe/{webhook_id}` | Unsubscribe from a Webhook |

## Key resources

- **Organizations** — Organization management
- **Tasks** — Task management
- **Projects** — Project management
- **Contacts** — Contact management
- **Users** — User management

## AI readiness

This API is usable in Jentic One now. Its AI-readiness score against Jentic's framework shows where it stands today and where improvements would make it even easier for agents to use.

- **Score:** 66 / 100
- **Maturity:** AI-Aware
- **Dimensions:**
  - Foundational Compliance: 93 / 100
  - Developer Experience & Jentic Compatibility: 63 / 100
  - AI-Readiness & Agent Experience: 49 / 100
  - Agent Usability: 94 / 100
  - Security: 60 / 100
  - AI Discoverability: 70 / 100
- **View full report:** https://jentic.com/apis/smarttask.io/smarttask/scorecard
- **How the score is calculated:** https://docs.jentic.com/reference/api-readiness-framework/overview/
- **More about the dimensions:** https://docs.jentic.com/reference/api-readiness-framework/specification/#dimensional-model-overview

### Score it yourself

Every API in the directory is allowlisted, so you can re-score it with no key required.

- **Score your own API:** https://jentic.com/scorecard.md
- **Scoring CLI agent skill:** https://github.com/jentic/jentic-api-scorecard/blob/main/skills/jentic-api-scorecard/SKILL.md

```sh
npx @jentic/api-scorecard-cli score <openapi-url>
```

## Why Jentic

- **Setup:** Wiring SmartTask by hand means handling its bearer auth against ext-v2.smarttask.io, threading organization ids through the path, and managing retries yourself. Through Jentic you install once, import the SmartTask API from the API Directory, store the token once, and your agent calls it.
- **Permission scoping:** SmartTask puts the organization id in the URL path (`/task/create-task/{organization_id}`, `/project/list/{organization_id}/...`), so a rule can pin your agent to one organization: it can create tasks and list projects there. You choose the operations it may call, so unsubscribing a webhook is not included unless you add it.
- **Credential handling:** Your SmartTask token is stored once, encrypted, by your own Jentic One instance and injected at execution time. It never enters the agent's prompt, logs, or context.
- **Discovery method:** Agents search Jentic by intent such as 'create a task in an organization' or 'list projects', and Jentic returns the matching SmartTask operation with its input schema so the agent calls the right endpoint without browsing the reference docs.

## Related APIs

- **Asana** — Alternative productivity API
- **Monday** — Alternative productivity API
- **Clickup** — Complementary productivity API

## FAQ

### What authentication does the SmartTask API use?

The SmartTask API uses a Bearer token in the Authorization header. Through Jentic, these credentials are stored encrypted in your Jentic One instance and injected at execution time, so raw secrets never enter the agent context.

### Can I fetch organizations with the SmartTask API?

Yes. Use the GET /v{api_version}/organization/list endpoint. The API returns structured JSON responses that agents can parse and act on directly.

### What are the rate limits for the SmartTask API?

Rate limits are not specified in the OpenAPI spec. Check the vendor documentation for current limits. Through Jentic, rate limiting is handled automatically with retry logic built into the execution layer.

### How do I fetch organizations through Jentic?

Install the Jentic SDK with pip install jentic, authenticate through Jentic One, the self-hosted execution layer, then search for 'fetch organizations'. Jentic returns the matching SmartTask API operation with its input schema. Load the schema and execute the call - credentials are injected automatically.

### How many endpoints does the SmartTask API have?

The SmartTask API exposes 10 endpoints covering organizations, tasks, projects operations.

### Can I limit what my agent is allowed to do with the SmartTask API?

Yes. Because Jentic One is self-hosted, you set the rules that decide which SmartTask operations and credentials your agent may use. Since SmartTask carries the organization id in the URL path, such as `/task/create-task/{organization_id}` and `/project/list/{organization_id}`, you can pin the agent to a single organization and allow only the operations you choose, for example creating tasks and listing projects there. Operations you do not grant, such as unsubscribing a webhook, stay off limits unless you add them.